What is Proofdesk?
Proofdesk is a software platform developed by Native Systems Limited that streamlines your compliance workflows while maintaining a signed and dated audit trail of all activities related to managing AML/CFT compliance. Proofdesk offers a high degree of configurability, adapting to processes and policies you already have in place.
The software acts as your compliance team’s smart filing cabinet, encompassing:
Structured Reviews - Document your onboarding and periodic reviews with consistency and clarity.
Version Control - Maintain a detailed version history and audit trail for every record.
AML/CFT Statistical Return - Generate the answers to your STRIX return in a matter of seconds.
Customer Risk Assessments - Bring structure and consistency to your customer risk assessments.
Reusable Entity Profiles - Build a database of reusable entities, their CDD and their structures.
Smart CDD Rules - Monitor the information you hold against your CDD requirements.
Approval Requirements - Ensure your sign-off process is followed and properly documented.
Customisable Forms - Customise any form with the fields and structure that match your processes.
The way you document your AML/CFT evidence really matters
Recent civil penalties from the FSA have demonstrated that the method you use to document your evidence is just as important as what you’re documenting. Even fully compliant firms aren’t safe from fines if they don’t have a sufficient paper trail to evidence their AML/CFT process to the regulator.
Compliance teams face unique challenges that spreadsheets or generalised “compliance modules” can’t adequately address. With increasing pressure from the regulator to keep accurate and accessible records, relying on manual processes can lead to inefficiency and costly remediation or fines.
“A relevant person’s record keeping procedures and controls must enable them to satisfy, within a reasonable time frame, any enquiries from competent authorities.
Furthermore, it is only through adequate record keeping that relevant persons can demonstrate compliance with AML/CFT legislation.”
The Handbook 2023 Section 6.4
Built for the Isle of Man
We speak to compliance teams every day, and care deeply about building tools that are genuinely useful. We leverage the latest advice from local leading industry consultants to provide the best system possible.
We've taken care to ensure that our software conforms to the requirements set out by the Anti-Money Laundering and Countering the Financing of Terrorism Code 2019 (The Code) as well as the additional guidance found in the Anti-Money Laundering and Countering the Financing of Terrorism Handbook July 2021 (The Handbook).
From day one, we provide hands-on support to help you adapt your existing workflows and fully leverage Proofdesk’s capabilities. Whether it’s migrating your data or setting up your processes, the team is here to make the transition seamless.
Securing your sensitive data
Proofdesk’s infrastructure is built to exceed the requirements of our most demanding customers. Hosted at Domicilium, an Isle of Man data centre with a strong reputation for industry-leading security, our private cloud runs on secure and resilient dedicated hardware.