Entities

Every unique "person" that is known to your organisation is stored within Proofdesk as an "entity". They are the blueprints for customers, controlling parties, beneficial owners and introducers.

Each entity is stored in Proofdesk once, regardless of how many of your relationships they are involved in.

We accomplish this by storing a database of entities that is entirely separate from your Relationships. This allows you to link entities to other entities and to relationships without the need to hold duplicate data. It also means that when you update an entity's information, that information is instantly available in every linked context.

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Anatomy

An entity is made up of four key components:

• Identity

• Verification Documents

• Controlling Parties

• Introducer Risk Assessment

Entity Types

Proofdesk allows categorisation of entities into four different types, they are:

Natural Persons

eg. Human Beings

Legal Persons

eg. Companies

Legal Arrangements

eg. Trusts and Partnerships

Foundations

Defined by Foundations Act 2011

While entity types exist primarily for categorisation, they also inform identities about which identity components can be collected for a certain entity. For instance a Legal Person may have an incorporation date, whereas a natural person would have a date of birth.

Contexts

There are multiple contexts in which you may see the same entity linked in Proofdesk, they are:

• Customer: They are listed as the customer within a relationship.

• Controlling Party: They are a controlling party of the customer within a relationship.

• Beneficial Owner: They are a controlling party, who is a natural person with ultimate control of the customer within a relationship.

• Introducer: They are listed as an introducer within a relationship.

An entity can be known to your organisation in any number of contexts simultaneously. For example, "John Smith" might be your customer, but may also be the beneficial owner of "Example Limited" which is also your customer.