Entities

Every unique "person" that is known to your organisation is stored within Proofdesk as an "entity". They can be used as customers, linked entities, UBOs, controlling parties, beneficial owners and introducers within relationships.

Each entity is stored in Proofdesk once, regardless of how many of your relationships they are involved in. This allows your team to link entities together or to relationships without the need to hold duplicate data. It also means that when you update an entity's information, that information is instantly available in every linked context.

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An entity is made up of four key components:

• Identity

• Documents

• Screening

• Structure

Entity Types

Proofdesk allows categorisation of entities into four different types, they are:

Natural Persons

eg. Human Beings

Legal Persons

eg. Companies

Legal Arrangements

eg. Trusts and Partnerships

Foundations

Defined by Foundations Act 2011

While entity types exist primarily for categorisation, they also inform identities about what identity components can be collected for a certain entity. For instance a Legal Person may have an incorporation date, whereas a natural person would have a date of birth instead.

Contexts

There are multiple contexts in which you may see the same entity linked in Proofdesk, they are:

• Customer: They are listed as the customer within a relationship.

• Linked Entity: They are linked to the customer.

• Beneficial Owner: They are linked to the customer as the UBO.

• Introducer: They are listed as an introducer within a relationship.

An entity can be known to your organisation in any number of contexts simultaneously. For example, if "John Smith" is your customer, but is also beneficial owner of your other customer "EG Holdings Ltd".